SharePoint & Content Management

SharePoint 2016 is Microsoft’s full-function user-focused document management and collaboration tool with a software-as-a-service strategy at its core. Like SharePoint 2013, the product is offered in the Cloud as part of the Office 365 suite and is known as SharePoint Online; the on-premises version is known as SharePoint Server 2016.

SharePoint is a leading tool used by 78% of Fortune 500 companies to develop their online and offline capabilities. SharePoint is an industry leading platform for intranets, secure document management, collaboration, and much more.

SharePoint Business Benefits

The key business benefits of SharePoint 2016 include:

• Provide a single and integrated platform.
• Deliver security at both a broad and single item level.
• Support a simple, familiar and consistent customized end-user experience.
• Simplify workplace activities and processes.
• Ensure compliance with regulatory requirements.
• Effectually manage and repurpose all forms of content.
• Streamline access to business data.
• Connect users with Information and expertise.
• Speed up shared business processes.
• Securely share sensitive information.
• Empower users to make better and more informed decisions.

SharePoint 2016 & Enterprise Content Management

SharePoint 2016 products provide the functionality to support Enterprise Content Management (ECM) supports by giving you tools to organize and manage content throughout the content life cycle, from creation to archive. SharePoint ECM integrates the familiar tools of the Microsoft Office system with the central management and collaboration features of SharePoint products and technologies. Key components include:

ECM in SharePoint 2016 products and technologies improves productivity and provides the following features to help you manage a collection of documents:

• Centrally manage diverse content: Store content in a central repository that helps people find, share, and use the information.
• Easily work with document properties: The Document Information Panel enables you to browse and edit document properties (metadata) directly in the document.
• Manage metadata globally: Create term sets and groups that make it easier to organize and find content.
• Make any document unique: Document IDs provide a unique identifier for every asset in the content collection.

SharePoint 2016: Document Management

ECM in SharePoint 2016 products and technologies improves productivity provides the following features to help you manage a collection of documents:

• Centrally manage diverse content: Store content in a central repository that helps people find, share, and use the information.
• Easily work with document properties: The Document Information Panel enables you to browse and edit document properties (metadata) directly in the document.
• Manage metadata globally: Create term sets and groups that make it easier to organize and find content.
• Make any document unique: Document IDs provide a unique identifier for every asset in the content collection.

SharePoint 2016: Digital Media Management

SharePoint 2016 products and technologies have integrated functionality to play and manage digital media content, such as video and audio. Here are some high points of these capabilities:

• Play media content directly: Video and audio players are built in to SharePoint products. You can play video and audio directly from a portal, team, or publishing site, from a community-generated site, and from managed learning and training sites.
• Use optimized media libraries: Media asset libraries in SharePoint Server are optimized for media content. All the helpful management features of a document library are available, such as metadata, content types, and unique IDs. In addition, media asset libraries offer thumbnail views of images and video, with built-in ability to play a preview of a video.

SharePoint 2016: Records Management

The integrated records management capabilities in SharePoint products enable organizations to store and protect business records in their final state. Organizations can apply information management policies to business records. This helps lessen risk of litigation by making sure that the information complies with regulations or corporate business policies.

• Improve legal and regulatory compliance: Implement policies for information retention, protection, and auditing to business records to guarantee that these records are appropriately retained. Audit trails provide proof to internal and external auditors that records were retained appropriately.
• Help secure business and important records: secure repository helps guarantee that records are stored in a locked, final state.
  Ensure easy litigation discovery:
• Make sure that you can retrieve information that is required for legal discovery in a cost-effective manner. Place a special hold on specific records to prevent destruction.

SharePoint 2016: Web Content Management

Web content management provides website authoring, collaboration, and administration tools that help users with little knowledge of web programming languages or markup languages create and manage website content. This capability provides the foundation for collaboration, providing users the ability to manage documents and output for multiple author editing and participation. Web Content Management features enable the following functions:

• Create and publish content quickly and easily: Use familiar tools to create and publish web content in a timely manner.
• Maintain a consistent look throughout your web sites: Create approved master pages and page layouts that enable branding and navigation of the site to be specified once and reused by content authors.
• Lower deployment and management costs for your web sites: Implement a single multitier infrastructure for publishing content to intranet, extranet, and Internet sites.